Bookkeeping Overview
Financial period: Q1 2026 — Sample client data
Total Revenue
$284,500
↑ 12.4% vs last quarter
Total Expenses
$196,200
↑ 8.1% vs last quarter
Net Profit
$88,300
↑ 21.3% vs last quarter
Outstanding AR
$42,100
↓ 6.2% vs last quarter
The Bookkeeping Process5 Steps
✓ STEP 01
Collect & Record
Invoices, receipts, bank data
✓ STEP 02
Classify Entries
Chart of accounts mapping
✓ STEP 03
Reconcile
Bank & account matching
● STEP 04
Trial Balance
Verify debits = credits
STEP 05
Financial Reports
P&L, Balance Sheet, Cash Flow
Revenue vs ExpensesQ1 2026
Revenue
Expenses
Profit
Recent Journal EntriesThis Week
| Date | Description | Account | Amount |
|---|---|---|---|
| Mar 12 | Client Invoice #1042 | Accounts Receivable | +$8,400 |
| Mar 11 | Office Rent Payment | Rent Expense | -$3,200 |
| Mar 10 | Software Subscription | Tech Expense | -$299 |
| Mar 09 | Client Payment Rcvd | Cash / Bank | +$12,000 |
| Mar 08 | Payroll Processing | Salaries Expense | -$18,500 |
| Mar 07 | Consulting Revenue | Revenue | +$5,750 |
Chart of Accounts — Current BalancesAs at Mar 2026
Assets
Cash & Bank$98,400
Accounts Receivable$42,100
Prepaid Expenses$5,200
Total Assets$145,700
Liabilities
Accounts Payable$18,200
Accrued Expenses$7,400
Deferred Revenue$3,800
Total Liabilities$29,400
Equity
Opening Equity$28,000
Retained Earnings$88,300
Owner Drawings-$8,000
Total Equity$116,300
General Ledger
Full transaction history — Q1 2026
Cash & Bank AccountBalanced
DateDescriptionReferenceDebit (Dr)Credit (Cr)
Jan 03Opening BalanceOB-001$45,000—
Jan 08Client Payment — Acme CorpINV-1001$22,500—
Jan 15Office Rent Q1EXP-014—$9,600
Jan 22Payroll — JanuaryPAY-001—$18,500
Feb 04Client Payment — Zeta LtdINV-1018$31,000—
Feb 12Software & SubscriptionsEXP-031—$1,240
Feb 20Payroll — FebruaryPAY-002—$18,500
Mar 05Consulting RevenueINV-1034$18,400—
Mar 11Office Rent — MarchEXP-044—$3,200
Mar 22Payroll — MarchPAY-003—$18,500
Closing Balance$116,900$69,540
Accounts Receivable2 Pending
DateClientInvoice #InvoicedReceived
Jan 08Acme CorporationINV-1001$22,500$22,500
Feb 04Zeta LtdINV-1018$31,000$31,000
Mar 05Blue Ridge PartnersINV-1034$18,400Pending
Mar 12Vantage GroupINV-1042$8,400Pending
Total AR Outstanding$80,300$53,500
Financial Statements
Q1 2026 — Unaudited management accounts
Profit & Loss StatementQ1 2026
Income
Consulting Revenue$198,500
Advisory Fees$64,000
Other Income$22,000
Gross Revenue$284,500
Operating Expenses
Salaries & Payroll$55,500
Office Rent$28,800
Technology & Software$8,400
Marketing$14,200
Professional Fees$22,000
Travel & Misc$9,800
Depreciation$5,500
Insurance$4,200
Utilities$3,200
Bank Charges$600
Total Expenses$152,200
Net Profit Before Tax$88,300
Balance SheetMar 31, 2026
Current Assets
Cash & Bank$98,400
Accounts Receivable$42,100
Prepaid Expenses$5,200
Total Current Assets$145,700
Current Liabilities
Accounts Payable$18,200
Accrued Expenses$7,400
Deferred Revenue$3,800
Total Liabilities$29,400
Equity
Opening Equity$28,000
Retained Earnings$88,300
Total Equity$116,300
Total Liabilities + Equity$145,700
Management Reports
Monthly performance summary for leadership
Profit Margin
31%
↑ 5pts vs Q4 2025
Revenue Growth
12.4%
↑ QoQ
Expense Ratio
69%
↓ Target: 65%
AR Days
18 days
↓ 4 days vs Q4
Revenue by Service LineQ1 2026
| Service | Revenue | % | vs Q4 |
|---|---|---|---|
| Consulting | $198,500 | 70% | +14% |
| Advisory Fees | $64,000 | 22% | +8% |
| Other Income | $22,000 | 8% | +22% |
| Total | $284,500 | 100% | +12.4% |
Top Expense CategoriesQ1 2026
| Category | Amount | % of Rev |
|---|---|---|
| Salaries & Payroll | $55,500 | 19.5% |
| Office Rent | $28,800 | 10.1% |
| Professional Fees | $22,000 | 7.7% |
| Marketing | $14,200 | 5.0% |
| Technology | $8,400 | 3.0% |
| Total Expenses | $152,200 | 53.5% |
Monthly Performance Trend6-Month View
Revenue
Expenses
Net Profit
Bank Reconciliation
Matching bank statements to ledger records
Matched
142
97% match rate
Pending Review
4
Needs attention
Discrepancies
1
Investigate
Last Reconciled
Mar 12
Up to date
Reconciliation ItemsMarch 2026
Acme Corp Payment — $22,500
Mar 08 · INV-1001 · Bank ref: TXN-88421
Payroll Run — $18,500
Mar 22 · PAY-003 · Bank ref: TXN-89104
Office Rent — $3,200
Mar 11 · EXP-044 · Bank ref: TXN-88790
Bank Transfer — $4,100
Mar 14 · No ledger match found · TXN-88901
Vendor Payment — $2,400 vs $2,450
Mar 18 · Amount mismatch · EXP-051 · TXN-89021
Cash Flow Statement
Q1 2026 — Direct method
Cash Flow StatementQ1 2026
Operating Activities
Cash received from clients$262,000
Cash paid to employees($55,500)
Cash paid to suppliers($82,400)
Income tax paid($8,200)
Net Operating Cash Flow$115,900
Investing Activities
Purchase of equipment($12,000)
Software licences($3,400)
Net Investing Cash Flow($15,400)
Financing Activities
Owner drawings($8,000)
Net Financing Cash Flow($8,000)
Net Cash Movement$92,500
Closing Cash Balance$98,400
6-Month Cash TrendInflow vs Outflow
Inflow
Outflow
| Month | Inflow | Outflow | Net |
|---|---|---|---|
| October | $72,000 | $58,000 | +$14,000 |
| November | $68,000 | $52,000 | +$16,000 |
| December | $88,000 | $64,000 | +$24,000 |
| January | $81,000 | $60,000 | +$21,000 |
| February | $90,000 | $62,000 | +$28,000 |
| March | $91,000 | $65,000 | +$26,000 |